In accordance with the General Data Protection Regulation (GDPR), this privacy statement has been issued to inform you, as a member of the Friends of Coventry Cathedral, of the types of personal information we process about you, the reasons for processing that information, the lawful basis that permits us to process it and how long we keep it. It also sets out your rights regarding your personal information.

Under the GDPR, we are not required to have a Data Protection Officer. The Friends’ Council is collectively responsible for ensuring that we discharge our obligations under the GDPR but has delegated to a member of the council the day-to-day responsibility for ensuring that we comply with our legal obligations.

Name of data controller Council of the Friends of Coventry Cathedral
Membership Secretary: James Newton
Categories of personal data We collect the following data:
  • Full Name
  • Email address
  • Postal address
  • Contact numbers
  • Membership type (annual/life; single/joint)
  • Date of subscription expiry
  • Payment type (standing order / direct debit / manual)
  • Gift Aid declaration in favour of the Friends
  • Whether or not subscribed to the newsletter
Sources of personal data
  • Information provided on application form
  • Information provided via the website
Purposes of processing The Friends’ Council will process your personal data for the purposes of:
  • Establishing and maintaining a record of membership
  • Distribution of the newsletter (by post or email) and other information
  • To remind you of membership renewal
  • To take your payment for membership
Who will we disclose your personal data to The payment mechanism that we use for membership renewal is GoCardless Ltd. Sutton Yard, 65 Goswell Road, London, EC1V 7EN.

The website is hosted by White Fuse, International House, 24 Holborn Viaduct, London EC1A 2BN.
Legal basis for processing your personal data The legal basis for the collection and processing of your personal data is
  • Administration: that it is necessary to fulfil the running of the charity in line with the constitution and regulations.
Your right to withdraw consent
  • You have the right to withdraw consent to use your information at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
  • We will remove your information stored on our database but note this may necessitate the cessation of your membership if your postal address is removed.
  • You may remove your email address or simply unsubscribe from the newsletter.
Direct marketing
  • We do not pass your information to 3rd parties for marketing. Should we wish to do so in future, we will seek your specific consent to do this.
Location of your personal data
  • Membership details are stored on the Membership Secretary’s and Treasurer’s computers and are encrypted.
  • A subset of the membership details is held on the White Fuse website platform.
  • No information is stored outside the European Economic Area.
How long will we keep your personal data for
  • We will destroy information if you cease membership of the Friends.
Your rights in respect of your personal data
  • You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it and the right of data portability.
  • If you want to see the information we hold about you, you should contact the Membership Secretary by letter or email with your request. We are required to provide this to you within one month.
Use of our website
  • Our website uses cookies to track logged-in users and prevent unauthorised access to some sections. You can set your browser not to accept cookies; however, this may affect operation of the site.
  • Our website may contain links to other websites or social media platforms and they have their own privacy policies and terms of conditions, which you should read.
  • Our website uses Google Analytics to monitor which pages are viewed. No user-identifiable data is captured in this process.
  • If you have any concerns or complaints about how we are handling your data please so not hesitate to get in touch by emailing us at

The Friends of Coventry Cathedral was founded in 1934. It is an independent Charity No. 1061176 registered in England and Wales, with an annually elected Council.
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